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Administrative Assistant 4
Company: Northrop Grumman
Location: Annapolis, MD
Employment Type: Full Time
Date Posted: 12/20/2021
Expire Date: 06/15/2022
Job Categories: Administrative and Support Services, Computers, Software, Government and Policy, Healthcare, Practitioner and Technician, Information Technology, Insurance, Internet/E-Commerce, Military, Executive Management, Medical, Web Technology
Job Description
Administrative Assistant 4
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman is seeking an Administrative Assistant to support the Director Special Defense OU and provide additional support to the broader OU at Undersea Systems in Annapolis, MD.

This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required.

Keys to success include:

Working well under pressure, Ability to solve problems independently, Completing requirements in a fast-paced, multifaceted environment.
Roles and responsibilities of the Administrative Assistant 4 will include (but not be limited to) the following:
Coordinate business meetings, both internal as well as for Customers and VIPs.
Arrange, maintain, and modify the Director's schedule and associated departmental activities.
Handle confidential business matters and maintain effective and efficient organization of administrative requirements.
Prepare correspondence.
Receive visitors including customers and other contractors.
Arrange conference calls or VTCs.
Transfer data between networks.
Handle information requests.
Coordinate VIP visits.
Prepare and adjust travel arrangements and complete expense reports.
Customer interface.
Make decisions in alignment with the Director's leadership.
Coordinate staff meetings.
Answer telephones, screen calls and forward messages.
Maintain a filing system.
Provide some administrative support for programs that report to the Director.
Use Microsoft Office to produce high quality reports, presentations, or other documents.
Use Concur to make travel arrangements and process expense reports.
Basic Qualifications: High School Diploma with a minimum of six years additional education and/or professional experience.

Current Top Secret /SCI clearance.

Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).

Preferred Qualifications:

TS/SCI with current Poly.

SharePoint (or equivalent), and intranet/internet proficiency.
Ability to make travel arrangement.

Ability to compile and generate reports and presentations.

Ability to complete a wide variety of tasks with minimal supervision.

Ability to coordinate Outlook calendar, conference call, and shared link applications.

Prior experience coordinating both on and off-site meetings and/or events.
Experience proofreading and correcting documents for grammatical errors.
Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.

Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
Ability to interface with executive level internal and external contacts with considerable autonomy.

Bachelor's or Associate degree, preferably in business or technical related field.

Familiarity with Northrop Grumman's specific systems (SAP, Concur, Facilities requests, IBUY, etc.).

Knowledge of NGC resources, policies, and procedures.

Experience with SharePoint.

Salary Range: $60,900 USD - $101,500 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/ .

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO . U.S. Citizenship is required for most positions.

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