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Administrative Specialist CL3
Company: Wild Blueberry Commission of Maine and The University of Maine
Location: Orono, ME
Employment Type: Full Time
Date Posted: 09/24/2021
Expire Date: 11/24/2021
Job Categories: Administrative and Support Services
Job Description
Administrative Specialist CL3
Campus: Orono
Department: Natural Sciences, Forestry & Agriculture - ONFDN
Bargaining Unit: ACSUM
Salary Band/Wage Band: B23
Location: Orono ME

Statement of the Job:

Position is available to employees of the Associated C.O.L.T. Staff of the University of Maine from 09/22/2021 through 09/28/2021 and open to external applicants thereafter.

This position provides office, administrative, and special project support to the Wild Blueberry Commission of Maine. Full-time, regular position, 40 hours per week, 5 days per week. Daily work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m. This position pays $15.99/hour, or applicable transfer rate.

Essential Duties & Responsibilities:

Preparing, editing, and reviewing a variety of correspondence and materials
Handling complex and sensitive requests requiring comprehensive understanding of relevant policies, procedures and rules
Providing a full range of verbal and written communications including responding to questions, issues, and requests and directing inquiries to appropriate staff as needed
Planning, preparing for, scheduling, and budgeting for meetings and events
Maintaining data, establishing and implementing filing system, monitoring and maintaining inventory, and ordering supplies
Managing confidential records and documents
Scanning, linking, routing, and providing appropriate documentation, processing, and reporting for grants, accounts, and transactions
Supervising and training (e.g., new hire orientations, safety trainings) student employee(s), on programs and procedures, reviewing hours, and entering and reviewing time
Serving as contact point and representing the Commission to internal and external parties (e.g., at meetings, on the phone)
Updating and maintaining an assigned website
Reviewing, interpreting, developing, and explaining policies/procedures to provide support and direction to internal and external parties
Researching potential expenditures and providing recommendations
Troubleshooting technology problems and coordinating with technical support services
Assisting with coordination of searches
Applying basic problem solving as needed
Assisting with preparation and management of budgets
Contributes to highly efficient organizational and office flow and function
Acts as first contact and filter for incoming correspondence, emails, and phone calls and responds or redirects inquiries as needed
Assists with preparation, writing, editing, and formatting of various reports, memos, letters, and other documents and correspondence
Manages organization and scheduling of meetings and events and aids in the preparation and dissemination of meeting materials
Oversees, trains, and coordinates student employees to fulfill office tasks
Commits to organizational improvements by identifying opportunities to improve, and recommending efficiency improvements
Assists other staff with special projects as needed
Performs other reasonably related duties as assigned

The Wild Blueberry Commission of Maine is a public instrumentality of the State of Maine that works in close coordination and association with the University of Maine. The Commission is dedicated to conserving and promoting the prosperity and welfare of Maine and of the wild blueberry industry of Maine by fostering research and extension programs, supporting the development of promotional opportunities, and carrying out other activities related to the wild blueberry industry. The Wild Blueberry Commission of Maine is the voice of Maineís wild blueberry farmers and businesses.

The Commission is a diverse group of wild blueberry growers and processors created by Maine statute. Our work is executed using grower and processor tax dollars and allocated to support the industry by the Commission. One of the Commissionís great strengths is the fruit itself. The wild blueberry is a globally unique healthful wild food, indigenous to our region, with a rich cultural history of management and harvest. In a rapidly changing world that poses many obstacles to the social, economic, and environmental sustainability of our farms and businesses, we represent the sole entity with a clear mission to support the future of our industry.

About the University:

The University of Maine is a community of more than 11,700 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is the state land and sea grant university and maintains a leadership role as the Systemís flagship university. As a result, it is dedicated to providing excellent teaching, research, and service at the university, state, and national levels.

Further information about UMaine can be found at https://umaine.edu/.

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live.

Learn more about what the Bangor region has to offer here.

You will need to create a profile and application and upload:

1. a cover letter which describes your experience, interests, and suitability for the position
2. a resume/curriculum vitae
3. contact information for three professional references

You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

Appropriate background checks are required.

The University of Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteranís status in employment, education, and all other programs and activities. The following person has been designated to handle inquiries regarding non-discrimination policies: Amie Parker, Director of Equal Opportunity, 101 North Stevens Hall, University of Maine, Orono, ME 04469-5754, 207.581.1226, TTY 711 (Maine Relay System).

Length: Fiscal Year (12 Months)
Required Documents: Cover Letter, References, Resume/CV
Qualifications & Requirements
60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience
Excellent written and oral communication skills
Excellent organizational skills
Experience and expertise using Microsoft Office Suite (e.g., Word, PowerPoint, Excel)
Experience with bookkeeping and accounting a plus
Contact Information
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