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Research Projects Coordinator
Company: Vanderbilt Health
Location: Nashville, TN
Employment Type: Full Time
Date Posted: 05/13/2021
Expire Date: 06/12/2021
Job Categories: Arts, Entertainment, and Media, Biotechnology and Pharmaceutical, Healthcare, Other, Healthcare, Practitioner and Technician, Information Technology, Executive Management, Research & Development, Medical, Writing/Authoring
Job Description
Research Projects Coordinator

Research Projects Coordinator – VICTR

This is a full-time/exempt term position lasting six months to one year.

Job Summary

This is a term position in the Vanderbilt Institute for Clinical and Translational Research (VICTR) department. In your pivotal role as a Research Projects Coordinator, you will be responsible for providing support for complex qualitative and quantitative research projects in health, public health, health policy, health services research or related disciplines under some guidance. Your activities include study coordination, literature searches, data collection, data analysis, and report preparation. You will help provide general support to departmental programs, projects and coordinates dissemination of information. This position integrates policy with research by assisting with monitoring and reviewing both the research and policy landscapes and providing support on course corrections for either or both, if/when necessary.

Performance Elements

  1. Coordinates research projects

  1. Serves as a bridge between clinical and research teams to facilitate use of VICTR tools and resources and for determining future needs.

  2. Supports investigators and senior research staff on multiple studies.

  3. Prepares and executes portions of research projects.

  4. Works closely with the department director project managers and/or principal investigators to coordinate research project activities, timelines, and events.

  5. Maintains documentation as needed for projects and programs.

  6. Uses internal and external resources to supplement, organize, and contribute to tasks.

  7. Fosters collaboration between team members, both internal and external to the department.

  8. May coordinate focus groups or other qualitative data collection.


  1. Implements data collection and inquiry

  1. Reviews study files and assists in producing queries for network sites.

  2. Collects, organizes, and critically analyzes data based on study goals.

  3. Compiles data and prepares flow charts and Excel worksheets to update and represent research progress.

  4. Archives study specific regulatory documentation and correspondence.

  5. Responsible for managing small to medium datasets.

  6. Assists in coordinating development of datasets, data cleaning, data validation, and data reporting.

  7. Applies basic social science qualitative and quantitative research methods.

  8. Maintains detailed documentation of data management.

  9. Uses familiarity with federal and/or state healthcare measures and policy to conduct study-specific literature reviews and searches.


  1. Prepares materials and drafts sections of presentations and written documents

  1. Assists in writing progress reports.

  2. Prepares materials for presentations.

  3. Organizes and formats data for presentations, publications, and internal use.

  4. Creates charts, graphs, and tables to summarize analysis results.

  5. Drafts sections of research proposals.

  6. Drafts Standard Operating Procedures (SOPs)

  7. May contribute to peer-reviewed scientific manuscripts.

About the Department:

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt’s virtual home for clinical and translational research.  Supported by Vanderbilt University Medical Center’s Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care.  VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers.  For more information, please visit https://victr.vumc.org/.

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

·      US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children’s Hospital at Vanderbilt named as one of the Best Children’s Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

·      Healthcare’s Most Wired: Among the nation’s 100 “most-wired” hospitals and health systems for its efforts in innovative medical technology.

·      Becker’s Hospital Review: named as one of the “100 Great Hospitals in America”, in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

·      The Leapfrog Group: One of only 10 children’s hospitals in the to be named at Leapfrog Top Hospital.

·      American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

·      Magnet Recognition Program: Received our third consecutive Magnet designations.

·      National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

·      Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality. 

Additional Information:

This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends.  This position may also have the opportunity to work remotely.

Qualifications & Requirements

Required Skills                    

  • Master’s Degree Preferred

  • Excellent written and oral communication skills                     

  • Excellent organizational skills

  • Excellent interpersonal skills

  • Excellent critical thinking skills

  • Detail oriented



Physical Requirements/Strengths needed & Physical Demands:

  • Movement

    • Occasional: Sitting: Remaining in seated position

    • Occasional: Standing: Remaining on one's feet without moving.

    • Occasional: Walking: Moving about on foot.

    • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

    • Occasional: Push/Pull: Exerting force to move objects away from or toward.

    • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

    • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.

    • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.


    • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

    • Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.

    • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.



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