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Featured Employers
Clinical Administrative Assistant
Company: Vanderbilt Health
Location: Nashville, TN
Employment Type: Full Time
Date Posted: 10/15/2020
Expire Date: 11/14/2020
Job Categories: Administrative and Support Services, Computers, Software, Finance/Economics, Healthcare, Practitioner and Technician, Human Resources, Information Technology, Purchasing, Research & Development, Medical, Writing/Authoring
Job Description
Clinical Administrative Assistant

Clinical Administrative Assistant – VICTR - CRC


JOB SUMMARY

This position includes front desk administrative work to include greeting research participants, check in/out for outpatients and inpatients, assist research teams with scheduling rooms and resources, ensuring correct billing in collaboration with VICTR finance team.  Duties also include ordering, stocking, and inventory of supplies as well as serving as a liaison between vendors such as to ensure accurate billing and receipt of goods.  This position may also occasionally assist nursing with vital signs, blood processing, blood draws, or transport upon specific training for a research study.   This position offers a M-Thursday work week with 10-hour shifts from 9:30AM- 8:00 PM with no Holidays or weekends.

 
KEY RESPONSIBILITIES
  • Performs a variety of administrative support which may include scheduling, booking travel, expense processing and
  • purchasing.
  • Compiles, coordinate and assist in the collection, processing and submission of data.
  • Prepares reports and other documentation as requested by area.
  • Creates and maintains accurate documents and records.
  • The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

CLERICAL/ADMINISTRATIVE (NOVICE):

- Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.


CALENDAR MAINTENANCE (NOVICE):

- The ability to prioritize and maintain a calendar or calendars of scheduled meetings or events. Able to accurately change or update a calendar with no scheduling conflicts.


DOCUMENT MANAGEMENT (NOVICE):

- The use of a computer system and software to store, manage and track electronic documents and electronic images of paper-based information captured through the use of a document scanner.


DATA VERIFICATION (NOVICE):

- The ability to verify data in an accurate manner.


FINANCIAL PROCESSES (FUNDAMENTAL AWARENESS):

- Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.


HUMAN RESOURCES POLICIES AND PROCEDURES (FUNDAMENTAL AWARENESS):

- Knowledge, adherence and application of human resources policies and procedures.


About the Department:

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt’s virtual home for clinical and translational research.  Supported by Vanderbilt University Medical Center’s Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care.  VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers.  For more information, please visit https://victr.vumc.org/.


Click Here To View The VUMC Promise of Discovery

 
Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

 

VUMC Recent Accomplishments:

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments.

  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
  • Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
  • The Leapfrog Group: grade "A" in Hospital Safety Score
  • National Institutes of Health: among the top 10 grant awardees for medical research in the US
  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
  • Nashville Business Journal: Middle Tennessee's healthiest employer
  • American Hospital Association: among the 100 "Most Wired" medical systems in the US
Qualifications & Requirements
REQUIRED:
High School Diploma or GED 
2 years relevant experience
    Physical Requirements/Strengths needed & Physical Demands:
    • Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.

    Movement
    • Occasional: Standing: Remaining on one's feet without moving.
    • Occasional: Walking: Moving about on foot.
    • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
    • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
    • Occasional: Push/Pull: Exerting force to move objects away from or toward.
    • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.
    • Frequent: Sitting: Remaining in seated position
    • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.
    • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
    • Frequent: Bimanual Dexterity: Requiring the use of both hands.

    Sensory
    • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
    • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
    • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
    • Continuous: Smell: Ability to detect and identify odors.

    Environmental Conditions
    • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.
Contact Information
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