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REGISTRAR
Company: Union College
Location: Schenectady, NY
Employment Type: Full Time
Date Posted: 09/11/2021
Expire Date: 10/18/2021
Job Categories: Accounting/Auditing, Computers, Software, Education, Finance/Economics, Healthcare, Other, Human Resources, Information Technology, Insurance, Law Enforcement, and Security, Military, Collegiate Faculty, Staff, Administration, Research & Development, Writing/Authoring
Job Description
REGISTRAR

Apply now Job no: 492920
Appointment Type: Admin Full-time
Department: Registrar
Categories: Administration
Position Grade: E3

Union College seeks a leader for its registrar operation who will partner with multiple campus constituencies to advance the strategic goals of the college. In consultation with faculty and staff, the registrar will implement and explain academic policies and procedures with the end goal of clearly communicating rules, expectations, processes, and deadlines to students. The registrar will maintain an effective course registration system for students while ensuring the integrity, maintenance and security of their permanent academic records.

The registrar will oversee all aspects of degree conferrals in December and June, culminating in preparations for the graduation ceremony in June. The registrar will provide necessary data and reporting to an array of internal and external constituencies. The registrar will proactively identify, advocate for, and shepherd changes in policy, procedure, and culture to optimally deploy college resources and collaborate with faculty and staff partners in support of the student experience.

Qualifications:

  • Bachelor’s degree with minimum 5-7 years progressively responsible experience in a registrar’s office, or closely related setting, within higher education. Master’s degree preferred.
  • Comprehensive knowledge of existing and pending legislation governing higher education policy.
  • Significant experience managing the registrar function in any student information system (SIS); experience with Ellucian’s Colleague is a plus, as is fluency in UniQuery.
  • Knowledge of other relevant software and industry best practices.
  • Excellent technical, analytical, problem-solving and change-management skills.
  • Ability to manage multiple projects and tasks, while maintaining accuracy, attention to detail, and meeting deadlines.
  • Ability to communicate effectively both orally and in writing with students, faculty, staff, and parents.
  • Proven leadership and managerial skills.
  • -Ability to work with a diverse population of students, faculty, and staff, and to contribute to a culture of inclusion, mutual understanding, and respect.

Responsibilities:

  • Supervision of Registration, Grading, Degree Audit, and Degree Completion Protocols (40%)
    • Oversee the production of the annual academic catalog.
    • Generate draft academic calendars for review by the Dean of the Faculty and other stakeholders. 
    • Oversee the coordination of each term’s registration timeline and course and final exam schedules.
    • Review each term’s schedule for enrollment issues related to course capacities and student demands.
    • Manage the deployment of the Student Planning module in Colleague to facilitate registration.
    • Oversee the collection, processing, and reporting of student grades and transcripts.
    • Update key notations on students’ records as a result of academic or disciplinary actions.
    • Oversee the management of December and June graduates.
  • Leveraging Technology (20%)
    • Work with Information Technology Services (ITS) on the adoption, implementation and upgrading of new systems and processes as necessary.
    • Review and test software patches.
    • Lead the implementation of a new document imaging system.
  • Collaboration with Campus Partners (10%)
    • Serve on Academic Affairs Council (AAC) Sub-councils on the Standing of Students, and Courses and Programs.  
    • Collaborate with key administrative offices on campus, including but not limited to Dean of Studies, Dean of Students, Dean of Academic Departments and Programs, Institutional Research, Information Technology Services (ITS), Finance, Admissions, Bursar’s Office, Residence Life, International Programs, Athletics, and Financial Aid.
    • Collaborate with department chairs, program directors, and members of the general faculty.
    • Serve on various ad hoc committees as needed.
  • Reporting to Internal Constituencies (15%)
    • Provide reports on student enrollment for the annual A-133 audit using data from the National Student Clearinghouse (NSC) and the National Student Loan Data system (NSLDS).
    • Work with Institutional Research to finalize each term’s opening enrollment headcount.
    • Prepare lists of eligible students for the Dean’s List, various honor societies, and Prize Day awards. 
    • Respond to frequent ad hoc requests for academic data.
  • Reporting to External Constituencies (10%)
    • Serve as the institutional administrator for NSC services and report enrollment data to the NSC. 
    • Update the annual HEOA and FERPA notice; review contacts on the Consumer Information webpage.
    • Serve as FERPA compliance officer; collect, maintain and report student records while adhering to FERPA guidelines.
    • Fulfill requests for student lists from military branches in compliance with the Solomon Amendment.
    • Collaborate with Institutional Research on providing data for various state and federal reports.
  • Office Management (5%)
    • Supervise five staff members.
    • Revise and improve tools, practices and procedures on an ongoing basis with the goal of optimally supporting students’ path to degree completion.
    • Create an assessment plan for the office and report annually on findings to the Dean of Faculty.
    • Manage the registrar’s office budget.

We offer exceptional benefits including, but not limited to the following:

  • Generous Vacation, Sick and Personal Time
  • Winter Recess Break in Addition to Paid Holidays
  • Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
  • Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
  • Employee Scholarships toward Certifications, Seminars, Training and Professional Development
  • Pre and Post Tax participation in a 403(b) Retirement Plan
  • Salary Continuation Program in the event of Disability
  • Tuition Assistance Program for Employee, Spouse and/or Dependents

Note: All new hires of Union College are subject to a thorough education, work experience, and criminal history background check.

Union College

Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem solving requires breadth across humanities, arts, social sciences, science, and engineering.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.



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